The WordPress Media Library in 2022

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Table of Contents

In this WPDesigns article, we will discuss the WordPress media library, how the media library works, how to add content to it, how to filter your results and how to organize your content.

An Introduction to the Media Library

The Media Library or Media tab on the WordPress Dashboard is where you can find all the media uploaded to the website.  This generally consists of images, audio, video, PDF, custom font files, downloadable content, and various other files. Any of the files you or any other use has published to WordPress while creating a post, page, or user account are stored in the WordPress Media Library, with the most recent uploads shown first. 

There are two screens under the Media menu. The first screen, Library, displays a list of all the media files in the library. These files in the library can be modified and removed. Add New is the second tab, which helps users to import files. By clicking on add new, you can add a media file to the library. You can also upload multiple files at one time. To do that, pick the files from your disk and drag them and drop them into here to add them to your WordPress Media Library.  You can also add new files directly into the media library without going through the upload screen.

Media Library Interface
Media library interface
How To Add New Media Files
How to add new media files

Using the WordPress Library to Edit Images

You can edit files easily using the WordPress media library. To edit a file, pick the ‘Edit Image’ option after clicking on the image you want to change. This will open a window that allows you to crop, rotate, turn, or scale the picture. You can make any changes you like, then hit the ‘Save’ and ‘Update’ buttons.

Select A Media File To Edit
Select a media file to edit
Choose The Edit Image Option To Edit Image
Choose the edit image option to edit image
Edit Image Options Of Media Library In Wordpress
Edit image options of media library in wordpress

Adding Alternative Text, Title, Caption, Description

Alternative text, title, caption, and description are all important for SEO. Since they are highly crucial to enhance SEO results, click on the relevant picture, and then you will see the boxes appear on the right side. Enter the contents that you want to add, and the changes will be saved automatically.

Adding Alternative Text, Title, Caption, Description
Adding alternative text, title, caption, description

Deleting Media

Go to dashboard, then media, to permanently delete a media file. Then, from the library, select the media file you want to remove, and a new window will pop up. Look for the delete permanently button at the bottom of the left-hand side and click on it.

Different View Options

There are two types of views available in the Media Library. The first is a common interface Grid View, and the second is a standard ListView. Using the icons to the left of the screen, you can turn between these views.

Grid View

The thumbnails of images, audio icons, and movie icons are arranged in the grid in the Media Library Grid View.

Wordpress Media Library
Grid View Of WordPress Media Library

Attachments Details

When you press an image thumbnail, audio icon, or video icon in the WordPress Media Library Grid View, an Attachment Details dialog appears, allowing you to preview media and make simple edits. Any changes you make to the specifics of the attachment will be saved automatically. From the details dialog, you can also delete individual items and enter the extended edit screen. To easily navigate between media objects, use the arrow buttons at the top of the dialog or the left and right arrow keys on your keyboard.

Depending on the media style, Attachment Details changes the appearance and information. This dialog’s left side displays the Image, Audio Player, or Video Player. The following media file attributes and optional details are listed on the right side. This dialog allows you to edit any of them.

Attachment Details In Media Library
Attachment details in Media library
  • File Name –  Where you can see the name of the media file.
  • File Type – Here you can see the type of media file.
  • Uploaded On – Here you can see the date when you uploaded this file.
  • File Size – The size of the media file will be shown here.
  • Dimensions – The dimensions of the media file.
  • URL– A read-only link to the media file will be shown here. 
  • TitleThe name of the media source. If themes or plugins are designed to view titles, they are often displayed on attachment pages and galleries.
  • Caption–  A brief review of the media. 
  • Description–  This media’s explanation. 
  • Alt Text– To identify the media, alt text has been.  Accessibility is the reason for this. This option will available only for images.
  • Artist– This is for the media’s Singer, composer, or producer name.  This is only for voice files.
  • Album– Here you will see the album’s title. This is also for voice files only.
  • Uploaded By– Here you will see the author name who uploaded this file.
  • Uploaded To The title of the article or page on which this media is located.  To show the Post or Page in an edit screen, click on the title.  This label would not exist whether the Media was not connected to any Post or Page.

List View

A table lists all of the Media by row in Media Library is List View.  The most recently uploaded media appears first in the list of media.

Media Library Grid List
List View Of The Media Library

Table of Media

Tables Features In List View
Tables features in list view

Features of Table View

  • Checkbox – When this checkbox is selected, a Bulk Action would process the specific Media. 
  • Thumbnail – Since there is no column heading for “thumbnail,” this column displays a small picture of the real media. 
  • File – This is Title, the name of the media, which is seen as a link.
    The Edit Media Screen is accessed by clicking the title link.  Details on editing Media content can be found in the Edit Media section.  The real name of the file that contains this specific Media is shown underneath the Title. 
  • Author- This is the author who uploaded the Media, which is shown as a link.  When you click the author link, the Table of Media will show all of the media the user has published.
  • Uploaded to- The title of the Post or Page that contains this Media, as well as the date of that Post or Page, are described by Uploaded to. To open the Post or Page in an edit screen, click on the title. If the Media are previously unattached to any Post or Page, an “Attach” link will appear, which can be used to attach the Media to specific Posts or Pages. See Find Posts or Pages for more information on selecting. Only the specifics of the first Post or Page will be viewed whether the Media has been connected to several Posts or Pages.
  • Comment Bubble-  A message bubble appears next to each Media row, with the number of comments for that Media. If there are any comments on a Media, the number of comments is seen in a bubble. When you press on a blue message bubble, the Comments Screen opens, allowing you to edit the comments.
  • Date- Here you will see the date when it was published.

Filtering the Media Library

Filtering options

Filtering Options In Media Library
Filtering options in Media Library

You will sort the media by media form and date at the top of List view:

All Media Items

This dropdown allows you to select media types such as Images, Audio, and Video or Unattached to any Posts or Pages, which Media are displayed in the Media Table. By default, “All” is selected, and all of your Media are displayed.

All dates

This dropdown lets you choose which Media are shown in the Table of Media by date. All of your Media are shown by default when “All dates” are picked.


The settings you choose in the dropdown are applied when you click this button.

Organizing Your Media Library

WordPress is a fantastic platform but one thing that it is missing and noticeably so when you start to have a large website with lots of pages, post, and media files is a logical way to organize it all.  HappyFiles does this well and is highly recommended.  We will include HappyFiles for free on our WordPress builds.


To organize the media files and post types in WordPress like a Pro, the Happyfiles plugin is the best choice. You can drag and drop the entire media library into nestable groups to organize it. Arrange thousands of files in the same way that you would on your computer.  This helps to keep things organized, sorted, and in order.

Happy Files
Create & Manage Unlimited Folders

Create and maintain an infinite number of WordPress media folders with Happyfiles Pro. HappyFiles’ free edition is limited to a maximum of 10 media directories.

Create &Amp; Manage Unlimited Folders
Create & Manage Unlimited Folders
Organize All Of The Different Types Of Posts
Organize All Of The Different Types Of Posts
Organize All of the Different Types of Posts

You can categorize a wide variety of post types such as posts, pages, custom post types, WooCommerce products, orders, coupons, templates and more are all possible with Happyfiles Pro.

Upload, Sanitization, and Preview of SVG

From the Happyfiles settings, you can enable enable SVG uploads in WordPress with automated file sanitization and SVG file preview.  You will get this option on Happyfiles Pro.

Upload, Sanitization, And Preview Of Svg
Organize all of the different types of posts
Happyfiles Drag Drop
Happy Files Drag & Drop
Intuitive Drag & Drop Interface

Create your media files the same way you would on your computer. You can create as many levels of subfolders as you need.

Rearrange & Organize As Needed

You can move your files and folders around within HappyFiles to get the exact organisation that you need.

Happyfiles Media Management
Intuitive Drag & Drop Interface
Fast Media Management

Move media files between categories quickly and easily, either individually or in bulk. In a matter of seconds, you can create, rename, remove, or rearrange categories.

Create Galleries From Folders

From your media files, create elegant, creative, and fully customizable galleries.  You can also use the [happyfiles gallery] shortcode.

Bonus:  Switch on the built-in Happyfiles gallery lightbox, which is fully customizable.


Create Galleries From Folders
Create Galleries From Folders
Direct Upload To Any Category
Direct Upload To Any Category
Direct Upload to Any Category

Choose a media folder and drag and drop the new files into it.  Your media library and the “Add New” media screen all have this feature.

Resizable Sidebar

Resize the media sidebar in HappyFiles to your liking, and turn it on and off as appropriate.  Your custom sidebar size setting will be saved.

Resizable Sidebar
Resizable Sidebar
Import Existing Media Folders From Other Plugins
Import Existing Media Folders from other Plugins
Import Existing Media Folders From Other Plugins

With one click, Happyfiles allows you to import media folders created by other media folder plugins. After that, with another press, you can delete their plugin data.

There are more features available in Happyfiles Plugin that help you to organize your media library.


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